Skip to content
icons

Rail Freight Invoice Auditing 

Freight Payables automatically audits every rail invoice against your negotiated rates and tariffs, flags discrepancies, and brings transportation and accounting into a single workflow.

Rail Billing and Cost Control for Transportation and Accounting Teams

Rail freight spend is under more scrutiny than ever, yet invoice auditing remains largely manual. Emails back and forth. Spreadsheets of rates. Rule 11 complexity. Errors that surface after payment.
 
Freight Payables automates freight invoice validation, helping organizations identify discrepancies before payment, simplify Rule 11 auditing, and keep invoice approvals moving.
Rail Freight invoice
Ellipse
How it Works
TransmetriQ Freight Payables audits invoices automatically and routes every flagged invoice into one shared workflow without spreadsheets or long email chains.
icon api connection
Invoices Arrive

TransmetriQ ingests freight invoices automatically via EDI 410, with optional upload if EDI 410 isn't available.

icon invoice auditing
Auto Validation

TransmetriQ automatically checks each invoice against your continuously updated record of negotiated rates and public tariffs.

icon lease optimization
Auto Approved

Invoices with no errors can route straight to AP for payment via an approved email. 

icon monitoring
Errors Found

Invoices flagged for errors land in a shared review workflow where finance and operations can approve, comment, or dispute. 

ellips

Purpose-Built for the Hardest Invoices to Audit: Rule 11

TransmetriQ Freight Payables audits each segment of a Rule 11 move rather than the overall origin to destination, so you know exactly which invoice to approve or dispute and backlogs don't build while you wait on one railroad to invoice.

Benefits

  • See Costs Earlier and Control Spend:
    Process and audit invoices automatically
  • Catch Discrepancies: 
    Rating-to-invoice validation catches errors quickly without hours spent referencing rate spreadsheets
  • Align Teams for Faster Approvals:
    Review workflows, status tracking, dispute documentation, and related activity all live in a single record that accounting teams can access without needing to log in.
  • Eliminate Rule 11 Invoice Confusion:
    Route segment rating audits rule 11 invoices against the expected charge for that segment of the route, without requiring any additional steps from your team.

“We had to store extra rates in our database to mimic Rule 11 routes. Now, our rate database is much cleaner."

Business Analyst, Tank Car Shipper

“Because of audit requirements, we used to have to wait until each road in a Rule 11 move invoiced to pay any of them. Since TransmetriQ is able to audit each segment of the route automatically, now we don't have delays."

Shipping Clerk, Railcar Owner

Powered by Intelligent Shipment Rating

TransmetriQ's automated freight invoice auditing is powered by a shipment rating database that includes public tariffs and your negotiated rates. For every invoice, TransmetriQ references tariffs or rates as appropriate, then validates charges and identifies discrepancies.

Schedule a Demo

TransmetriQ Freight Invoice Auditing FAQs

How does TransmetriQ audit freight rail invoices and rate shipments?

When TransmetriQ processes an invoice, we assess each charge against your preferred rate or the public tariff for that route. From there, we'll indicate if it matches the rate or tariff, and if not, what the price difference is. 

Does TransmetriQ audit fuel surcharges and other fees such as reciprocal switching?

Yes, our shipment rating engine is able to audit switching fees and fuel surcharges. When we ingest a freight rail invoice, we process charges as separate line items.

Does TransmetriQ support ERP integrations for invoice payment?

Yes. ERP integrations can update payment status automatically without requiring users to log into TransmetriQ.

Does TransmetriQ audit fuel surcharges and other fees such as reciprocal switching?

Yes, our shipment rating engine is able to audit switching fees and fuel surcharges. When we ingest a freight rail invoice, we process charges as separate line items.